Moving into a new office or refurbishing an old one? Here are several things you must always have in a well functioning office:
1. Extra Laptop
Computers break down, surprisingly a lot. If you do business in the modern age, you will certainly be reliant on computers to get work done. Most businesses buy a certain number of computers based on the number of employees. You probably have one computer per employee. Now, imagine what would happen if one of these computers suddenly malfunctions? It could happen. It could be detrimental to your entire labor force. Therefore, always have at least one spare computer at the office with all the necessary software installed. Desktops are hard to store, so it’s best to buy laptops and store them.
You might get a lot of phone calls at the office from customers and partners. You cannot give your personal number to all these people. But, if you are not at the office, and if someone calls, you would want them to leave a message or let them know you are unavailable and call right back. To do this, buy a high-end phone recorder system. Even if you are reliant on your smartphone nowadays, your office still needs a conventional system.
3. First Aid Box
Pretty much all small-scale offices forget to include a first aid box in their regular inventory. Don’t forget that you will absolutely need one for minor emergencies. If an employee suddenly cuts his or her finger using a letter opener, or if an employee gets a headache, you will need essential medical supplies. Include antiseptic solution, Band-Aids, cotton swabs, allergy medicine and over-the-counter drugs like aspirin for headaches, check this telephone conference call services.
4. Repair Numbers
Thing is not a thing you can buy but something you should make. Every once in a while the office computers, phone recorder system and other hardware will require emergency repairs. Therefore, you should have numbers of people who do such repairs handy. Not only equipment, it’s best to keep numbers for cleaners, movers, carpenters, plumbers and others who perform essential maintenance duties.
5. Security System
You will ultimately need to safeguard all your precious equipment and ensure employee safety during working hours. For this, you will need to install a reliable security system with cameras and alarms. You might also want to consider hiring a security guard and a night watchman, too. Remember, safety first.
Make a checklist of the items mentioned above when you move into the new office. Make sure that you tick all the boxes as soon as possible.